Mainland Youth Lacrosse By‐Laws of the Mainland Youth Lacrosse Club
April 17, 2023

ARTICLE 1 Organization
SECTION 1. Name The organization shall be named the Mainland Youth Lacrosse Club, hereinafter referred to as the “MYLC,” intended to be organized under IRS Section 501(c)(3) as an unincorporated association.
SECTION 2. Principal Office and Composition The principal office of MYLC for the transaction of its business is located in Atlantic County. The MYLC is managed by a volunteer Board of Directors.  The Board of Directors are Officers of the MYLC.
SECTION 3.  Board of Directors The Board of Directors of the MYLC are (1) President, (2) Vice‐president (3) Recording /Corresponding Secretary, (4) Treasurer, (5) Boys Lacrosse Coordinator (6) Girls Lacrosse Coordinator (7) Northfield At Large Member, (8) Linwood At Large Member and (9) Somers Point At Large Member.  The MYLC Board of Directors has broad voting rights on ALL MATTERS related to the MYLC. Each Director has (1) one vote. Members in “good standing,” as defined in Article 3 herein, can nominate a candidate for inclusion on the Board of Directors.  Appointment to the Board of Directors of the MYLC shall be determined by an affirmative majority vote of the Board of Directors.  The election of the Board of Directors shall take place prior to January 1st of each year.  The term for each member of the Board shall be for one (1) year. Once elected, a member of the Board of Directors can be removed from office by a vote of two thirds of the full Board pursuant to the requirements of Article 4, Section 14.
SECTION 4.  Residency Requirement All members of the Board of Directors will reside in either Somers Point, or Linwood, or Northfield.  An exception to this residency requirement may be made by a majority vote of the Board, provided the individual seeking a position on the Board is in good standing pursuant to ARTICLE 3, SECTION 3.  Each community will be represented by at least one and no more than four members of the Board of Directors unless an exception to this requirement is made by a majority vote of the members of the Board of Directors.
ARTICLE 2. Objectives, Purpose, and Affiliation 
SECTION 1. Objectives and Purpose The organization is organized exclusively for charitable purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code and solely for the furtherance of one or more exempt purposes described in section 501(c)(3).  The following are the broad objectives of the MYLC: (1) to serve the best interests of the players in organizing, developing, expanding and promoting the sport of lacrosse at the youth, girls and boy’s level through elementary and middle schools in Somers Point, Linwood and Northfield; (2) to communicate lacrosse events to our membership and the surrounding communities; (3) to encourage all members, players and spectators in the MYLC to follow the published code of conduct; (4) to solicit moral and financial support from interested individuals and organizations.
SECTION 2: U.S. Lacrosse Affiliation The MYLC shall be a member of US Lacrosse.  Each player and coach shall be a registered member of US Lacrosse.
ARTICLE 3: Members   
SECTION 1. Determination of Members    The MYLC shall have two classes of members: voting and non‐voting. The designation of such class and qualifications and rights of the members of such class shall be as provided in this Article 3.
SECTION 2. Qualification of Members The members of the MYLC shall be the parent or legal guardian of registered players.  Members in “good standing” shall refer to those members whose payment obligations are current for each registered player.
SECTION 3. Voting Rights The voting members of the MYLC shall be the Board of Directors.  The MYLC Board of Directors has broad voting rights on ALL MATTERS related to the MYLC. Each Director has (1) one vote. Passage of any motion requires an affirmative vote of a majority of votes from the Board of Directors. Electronic voting and telephone conferencing is permissible.
SECTION 4: Regular Meetings The members of the MYLC shall hold regular meetings, the time and place for these meetings will be determined by the Board of Directors.
ARTICLE 4. Responsibilities of the Board of Directors
SECTION 1:  Number and Election The MYLC shall have no less than five (5) and no more than eleven (11) Board of Directors.  The number may be changed by amendment of these Bylaws, or by repeal of these Bylaws and adoption of new Bylaws, as provided in these Bylaws.   SECTION 2:  Powers The activities and affairs of this organization shall be conducted, and all powers shall be exercised by or under the direction of the Board of Directors of the MYLC.
SECTION 3:  Duties of the President It shall be the duty of the President of the MYLC to: a) Oversee the affairs of the MYLC; financially, operationally and administratively. b) Perform any and all duties imposed on him/her collectively or individually by law or by these Bylaws. c) Raise funds that the Officers of the MYLC deem reasonably necessary for the operations of the organization. d) Supervise all officers, agents, and employees of the organization to ensure that their duties are performed properly. e) Manage necessary business meetings of the organization. f) Authorize the payment of routine organizational bills within the limits of the budget adopted by the organization and authorize the payment of other bills.  Such action shall be disclosed at the next organization meeting by the treasurer and must be recorded in the meeting minutes. g) Manage the MYLC website. h) Appoint committees as needed. i) The President may delegate the duties identified above, to the extent permissible by law or these By‐Laws, to other members of the Board of Directors as he or she deems appropriate. SECTION 4.  Duties of the Treasurer It shall be the duty of the Treasurer to:   a) Maintain custody of the funds of the organization and keep or cause to be kept regular books of account for the organization. b) Manage all MYLC financial matters in an ethical and sound manner, maintain financial records of receipts and disbursements. c) Prepare and review with the Board all budgets and any other financial matters affecting this organization and its Board of Directors. d) Disclose all disbursements to the Board of Directors. e) Perform such other duties and possess such other powers as are incident to the office or as shall be assigned to him by the President or the Board.
SECTION 5: Compensation No member of the Board of Directors shall receive a fee, salary or remuneration of any kind for his/her services as a Director.  The organization may, however, reimburse the officers for reasonable expenses incurred by them for the benefit of MYLC, provided such expenses have been pre‐approved by the Board of Directors.
SECTION 6: Regular Meetings The Board of Directors shall meet at a time and place determined by the President and agreed upon by a majority of the Board of Directors.  Regular meetings shall be set as determined by the President and agreed upon by a majority of the Board of Directors, but in no case shall be less frequent than four times per calendar year.  Notice of regular meetings will be posted on the MYLC website no less than five (5) days prior to the meeting date.  
SECTION 7: Special Board of Directors Meetings Special meetings of the Board of Directors may be called by the President or any two Directors, and such meetings shall be held at the place as designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the MYLC.  All Board members shall be provided with at least 5 days advanced notice of special meetings.  Notice of special meetings will be posted on the MYLC website no less than five (5) days prior to the meeting date.   
SECTION 8: Quorum for Meetings A quorum shall consist of a majority of the Board of Directors; but if less than a majority of the Board of Directors is present at said meeting, a majority of the Board of Directors present at that time may adjourn the meeting without further notice.
SECTION 9: Majority Action as Board Action Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present is the act of the Board of Directors, unless the act of a greater number is required by law or by these by‐laws.
SECTION 10: Conduct of Meetings Meetings shall be managed by the President in a casual setting and informal procedure. Rules of order shall be adhered to consistent with these Bylaws and Roberts Rules of Order.
SECTION 11: Vacancies Vacancies on the Board of Directors shall be filled by a majority vote of the remaining Board of Directors on Motion made by a member of the current Board of Directors as a soon as possible after the vacancy arises. A person elected to fill a vacancy as provided by this Section shall hold office until the next election of the Board of Directors or until his or her death, resignation or removal from office.
SECTION 12: Non‐Liability of MYLC Board Members and Officers Any Officer of the MYLC shall not be personally liable for the debts, liabilities, or other obligations of the organization.
SECTION 13:  Insurance for Agents The Board of Directors must be registered members of US Lacrosse and ensure the Board maintains insurance on behalf of the organization. SECTION 14:  Removal of Directors The Board of Directors may remove any Director by two‐thirds (2/3) vote of the Board, either with or without cause, at any time.  Such vote shall take place at a designated meeting.  The Member in question shall receive 48 hours notice of the intent to be removed. The notice shall specify the cause, if any, for such removal. Any officer may resign at any time by giving written notice to the Board of Directors or to the President or Secretary of the organization. Any such resignation shall take effect at the date of receipt of such notice. In the event a Director is removed for cause or without cause the Director shall also be removed from any officer positions held at that time.
ARTICLE 5: Committees
The Board of Directors may create standing committees to assist in accomplishing the goals of the organization.    The creation of a standing committee shall be by motion of a member of the Board of Directors and a majority vote of the Board.  The committee shall consist of no more than 5 members, one of which must be a member of the Board of Directors.  Committee members shall be appointed by the President of the Board of Directors, with a majority vote of the Board.  All members of the organization are eligible for committee membership.  Non‐members of the organization, with specific expertise in accomplishing the purposes of the committee, are also eligible for committee membership.  The committees shall be “advisory” in nature, reporting only to the Board as the committee’s recommendation for action or inaction.  The committee is not capable of action and cannot bind the Board of Directors or organization in any way.
ARTICLE 6:  Financial Issues
SECTION 1: Execution of Deposits, Funds, and Instruments The Board of Directors, except as otherwise provided in these Bylaws, may by resolution authorize any officer or agent of the organization to enter into any contract or execute and deliver any instrument in the name of and on behalf of the organization, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the organization by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.
SECTION 2: Checks and Notes Except as otherwise specifically determined by resolution of the Board, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the organization shall be signed by the Treasurer and countersigned, by the President of the organization, or by the Vice President and countersigned by the Secretary. SECTION 3: Deposits All funds of the organization shall be deposited from time to time to the credit of the organization in such banks, or other financial institutions as the Board may select.
SECTION 4: Gifts The Board of Directors may accept on behalf of the organization any contribution, gift, bequest, or devise for the charitable or public purposes of this organization.
SECTION 5: Prohibition Against Sharing Profits and Assets No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.   Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code. All members, if any, of the organization shall be deemed to have expressly consented and agreed that on such dissolution or winding up of the affairs of the organization, whether voluntarily or involuntarily, the assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
ARTICLE 7:  Maintenance of Records, Bylaws, Amendments, Rules
SECTION 1: Maintenance of Records The organization shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors and committees having any of the authority of the Board of Directors and shall keep at its registered or principal office a record giving the names and addresses of the members entitled to vote. All books and records of the organization may be inspected by any Board member or his agent or attorney for any proper purpose at any reasonable time.
SECTION 2: Amendment   These by‐laws may be altered, amended or repealed and new by‐laws may be adopted by a majority vote of the Board of Directors present at any regular meeting or at any special meeting.  
SECTION 3: Standing Rules Standing rules may be adopted by a majority vote, of the Board, at any meeting. Amendments to standing rules require a two‐thirds (2/3) vote of the Board, without previous notice or a majority vote with such notice of the proposed change. Standing rules should be procedural rather than parliamentary and may not conflict with the bylaws. At the beginning of his/her term of office, each member of the Board of Directors shall be given a copy of these bylaws, and standing rules (if any), and shall be responsible for making a thorough study of them. A copy of these bylaws shall be published on the organization’s website for all members to access.